Do you work in an office? Do you believe you work very hard but get little results? The simplified table below can help you make the changes you need to be more productive in your use of time. All these may vary from person to person depending on their separate activities but the examples below can act as a good guide in carrying out your own exercise.
ACTIVITY
Going
to work
Office
prayers
Meetings
Telephoning
Lunch
breaks
Receiving
visitors
Travels
Procurement
Selling
Office
paper work
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TIME-WASTERS
Taking
long routes
Using
slow transportation
Entering
traffic jams
Long
sermons
Congregational
prayers
Testimonials
Exorcising
Meetings
in distant locations from work place
Large
group meetings
Lack
of meeting agenda
Arguments
Lack
of focus for meeting
Talking
about trivia on phone
Long
conversations
Talking
socials at work
Receiving
incessant calls
Taking
lunch breaks at distant locations
Taking
multiple-course meals for lunch
Taking
lunch with a large group of people
Receiving
any and all kinds of visitors
Welcoming
visitors at all times
Engaging
in endless conversations with visitors
Frequent
and long distant journeys
Slow
transportation
Making
all journeys personally
Aimless
shopping
Unplanned
buying
Discussing
trivia with suppliers
Window
shopping
Unplanned
selling
Discussing
trivia with buyers
Dealing
with distant and far flung customers
Piling
up routine paper work
Doing
everything yourself
Over-centralization
of work
Delayed
decisions
Lax
approach to paper work
Undue
procrastination
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TIME-SAVERS
Live
near your work place
Avoid
traffic jams
Use
fast transportation
Private
individual prayers
Prayers
outside working hours
Prayers
before work time begins
Schedule
meetings preferably within working environment
Encourage
only small group meetings
Have
a clear and written agenda
Avoid
unnecessary arguments
Focus
only on what is important
Screen
all in-coming calls
Talk
only business at work
Limit
your conversations to not more than 2 minutes per call
Switch
off your phone at crucial work hours.
Take
light and fast lunch
Eat
somewhere near-by if not convenient in your work place
Eat
lunch alone or in a group of 2 to 4
Skip
lunch if you can
Screen
all visitors
Receive
visitors only at designated periods
Discuss
briskly and business-like with visitors
Reduce
frequency of journeys by making only those that are absolutely necessary
Learn
to use more of the telephone, fax and e-mail
Send
subordinates if any on less important journeys
Use
fast transportation if affordable
Deal
more with customers and suppliers not too distant from where you operate
Plan
and budget for all purchases
Deal
mostly with near-by suppliers
Be
business-like in all discussions
Contract
out supplies if practicable
Order
for procurement to be supplied to site
Plan
and budget for all sales
Be
business-like in all discussions
Deal
more with near-by customers
Use
distributors if convenient
Treat
paper work as due
Delegate
as much as convenient
Trust
and rely on others
Avoid
procrastination
Time
yourself
Use
dead-lines
Make
quick decisions
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