Thursday, 4 August 2016

The Economics of Time-Wasters Vs Time-Savers


Do you work in an office? Do you believe you work very hard but get little results? The simplified table below can help you make the changes you need to be more productive in your use of time. All these may vary from person to person depending on their separate activities but the examples below can act as a good guide in carrying out your own exercise.

ACTIVITY

Going to work



Office prayers




Meetings






Telephoning





Lunch breaks






Receiving visitors





Travels










Procurement






Selling





Office paper work
TIME-WASTERS

Taking long routes
Using slow transportation
Entering traffic jams

Long sermons
Congregational prayers
Testimonials
Exorcising

Meetings in distant locations from work place
Large group meetings
Lack of meeting agenda
Arguments
Lack of focus for meeting

Talking about trivia on phone
Long conversations
Talking socials at work
Receiving incessant calls


Taking lunch breaks at distant locations
Taking multiple-course meals for lunch
Taking lunch with a large group of people

Receiving any and all kinds of visitors
Welcoming visitors at all times
Engaging in endless conversations with visitors


Frequent and long distant journeys
Slow transportation
Making all journeys personally







Aimless shopping
Unplanned buying
Discussing trivia with suppliers
Window shopping



Unplanned selling
Discussing trivia with buyers
Dealing with distant and far flung customers


Piling up routine paper work
Doing everything yourself
Over-centralization of work
Delayed decisions
Lax approach to paper work
Undue procrastination
TIME-SAVERS

Live near your work place
Avoid traffic jams
Use fast transportation

Private individual prayers
Prayers outside working hours
Prayers before work time begins


Schedule meetings preferably within working environment
Encourage only small group meetings
Have a clear and written agenda
Avoid unnecessary arguments
Focus only on what is important

Screen all in-coming calls
Talk only business at work
Limit your conversations to not more than 2 minutes per call
Switch off your phone at crucial work hours.

Take light and fast lunch
Eat somewhere near-by if not convenient in your work place
Eat lunch alone or in a group of 2 to 4
Skip lunch if you can


Screen all visitors
Receive visitors only at designated periods
Discuss briskly and business-like with visitors




Reduce frequency of journeys by making only those that are absolutely necessary
Learn to use more of the telephone, fax and e-mail
Send subordinates if any on less important journeys
Use fast transportation if affordable
Deal more with customers and suppliers not too distant from where you operate


Plan and budget for all purchases
Deal mostly with near-by suppliers
Be business-like in all discussions
Contract out supplies if practicable
Order for procurement to be supplied to site


Plan and budget for all sales
Be business-like in all discussions
Deal more with near-by customers
Use distributors if convenient


Treat paper work as due
Delegate as much as convenient
Trust and rely on others
Avoid procrastination
Time yourself
Use dead-lines
Make quick decisions


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